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Dallas, TX

COVID-19

Safety

Be a Part of the Solution

NIC takes the health and safety of all attendees seriously. We require every attendee to provide proof of vaccination and their photo, in a simple, secure online process handled by Safe Expo. We are working in close partnership with Safe Expo to best align with the latest guidelines for COVID-19 safety. To that end, circumstances may require us to revise our safety protocols as needed.

A person is considered fully vaccinated to be admitted to the Conference if they are:

  • 2 weeks after their second dose in a 2-dose series, such as the Pfizer and Moderna vaccines, or
  • 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.

Final doses of your vaccination must be completed by Sunday, March 8, 2022 to gain entry to the 2022 NIC Spring Conference. If a conference registrant or NIC staff member does not meet these requirements, they are NOT considered fully vaccinated and will not be permitted to enter.

If the definition of “fully vaccinated” changes to include a booster, NIC will update its policy on the event website and inform registered attendees. 

If you submitted your vaccination record for the 2021 NIC Fall Conference, you do not need to submit again. Check your confirmation e-mail for your vaccination card status after you register. 

NIC is currently not requiring attendees to wear masks at the conference. NIC will continue to monitor and align policies with guidelines and will inform attendees of any changes to our policy regarding masks. 

NIC’s current plans include numerous safety protocols to ensure attendee safety, from pre-event to onsite resources to post-show check-ins with attendees:

  • Pandemic Compliance Advisor through every stage of event planning
  • Commitment to monitor and align with the latest COVID-19 safety guidelines
  • Additional cleaning measures in frequently-used event spaces
  • Additional hand-sanitizing stations
  • Modifications to event settings that help mitigate risks, such as the format of educational sessions, adjusted spacing of seating in the session room and networking areas, and food/beverage service protocols.
  • Safe Expo compliance:
    • Vaccine card uploads
    • Onsite health safety liaison and ambassadors
    • Post-conference monitoring and communications
  • Omni’s Safe & Clean program actively monitors and evolves our solutions to ensure they adhere to local government requirements. Full details on our Safe & Clean program can be found here.
  • Mailing badges to early registrants to reduce queuing

Code of Conduct as of December 1 

NIC seeks to promote healthy behaviors and maintain healthy environments to reduce the risk of the spread of COVID-19 while at the 2022 NIC Spring Conference. We are working collaboratively with Safe Expo to align with the latest guidelines for COVID-19 safety. We appreciate your cooperation in ensuring a safe and healthy environment for you, our attendees and others. By attending the 2022 NIC Spring Conference, you agree to all of the following:

  • I agree not to travel if I or a member of my household or a guest feel sick.
  • I will not attend the NIC Conference if I or a member of my household or a guest feel sick.
  • I will not attend the NIC Conference if I tested positive for COVID-19 or have been exposed to someone with symptoms or someone with suspected or confirmed COVID-19.
  • I will use hand sanitization stations.
  • I will follow social distancing guidelines and traffic flow signs.
  • I will cover my mouth and nose with a tissue when coughing and sneezing or cough into my elbow and cover my mouth.
  • I will wash my hands frequently and use hand sanitization stations.
  • I will wash my hands with soap and water for at least 20 seconds.
  • I will greet everyone in a safe, professional, and friendly way.
  • I agree to follow safety protocols in place at the NIC Conference, the Hotel and all other local and state public health guidance and laws.
  • I agree to cooperate with NIC, the Hotel and public health officials regarding investigations and reporting of COVID-19 infections or suspected infections prior to, during and after the Conference.
  • I will be considerate, kind, and safe (while at the Conference and otherwise).

External Resources
Omni Dallas Hotel

CDC Web site
About Covid-19
Travel